Ramp

## How does Ramp calculate and manage mileage reimbursements?

Ramp calculates mileage reimbursements by automatically determining the route between start and end locations using Google Maps recommended routes, factoring in current traffic conditions and road closures. Employees can enter multiple stops, and the system auto-calculates the distance traveled. If the calculated mileage differs from actual miles, employees can manually edit the mileage before submission. Companies can configure mileage reimbursement policies, including enabling or disabling mileage reimbursements, setting the reimbursement rate per mile, and assigning different rates based on department, place of residence, or individual employees. By default, Ramp uses the IRS Standard Mileage Rate for the current calendar year, which the finance team can adjust manually at any time. Employees can also set home and office addresses to deduct one-way or round-trip commute distances if enabled by the company's finance team. For international reimbursements, Ramp sums total mileage per tax year and applies country-specific tiered rates, such as in Ireland where rates vary by engine capacity and distance brackets.